LEGAL ASSISTANT III HOWARD UNIVERSITY, Washington, DC
POSITION TITLE: Legal Assistant IIl – Office of General Counsel
JOB ID: 30119
Under general supervision, performs varied and responsible secretarial, office management and administrative work of the General Counsel and support a minimum of two attorneys. Controls workflow and established office procedures in support of the department. Uses independent judgment and initiative to carry out regular assignments in accordance with established policies and procedures. Provides administrative assistance and support to Compliance Officers Group.
Involves no responsibility or authority for the direction of others.
NATURE AND SCOPE:
Internal contacts include administrators, faculty, students and staff of the University & HUH. External contacts include attorneys in private firms, vendors, visitors and the general public.
Provides assistance in processing pleadings and correspondence for litigating attorney, litigation manager as well as other related matters being handled by assigned attorneys. Prepares and processes documents related to office business using appropriate formats and adhering to established priorities. Preparation and processing of documents ordinarily will include correspondence, memorandum, legal documents, reports, invoices, faxes, and other documents handled by the department.
Coordinates the workflow of the assigned attorneys. Schedules hearings and meetings and performs other duties related to the assigned attorney’s schedules. Maintains litigation tickler system, appointment calendars, schedules and coordinates meetings and conferences, including notifying all necessary parties. Performs administrative functions needed to ensure timely transfer of records from current to closed matter records systems.
Establishes and maintains electronic and hard copy files in office filing system, stores and accesses electronic data and case updates on the shared H Drive, ProLaw, PACER, and CFE system. Ensures proper indexing and filing of original documents.
Provides follow up with appropriate departments, under direction of assigned attorneys, to ensure compliance with agreements, request for information, and other related issues.
Searches files and other information sources to answer questions or assemble data for supervisor or other staff.
Makes travel arrangements for assigned attorneys, and outside parties involved in office legal matters i.e., expert witnesses. Prepares related paperwork.
Shares with other support staff the responsibility for providing back-up assistance with scanning and documenting all incoming and outgoing mail and other documents for the Office of General Counsel, to include the assignment of matter codes when necessary. Also shares with other support staff, the responsibility for providing back-up assistance with incoming telephone calls, incoming and outgoing faxes, and receiving visitors.
Organizes and carries out work to establish responsibilities and priorities.
Identifies and initiates action to resolve potential conflicts in priorities or other problems that may retard timely completion of duties.
Perform other job-related duties as assigned.
Ability to learn and follow established procedures and rules and to carry out special instructions accurately, and to recommend changes in the procedures and rules to improve the quality and efficiency of the process.
Knowledge of office practices and secretarial science.
Ability to organize assigned work according to established priorities, to work productively under pressure, and to adhere to deadlines with minimal supervision.
Skilled in operation of current computer, related software applications (e.g., Microsoft Office 2003 and 2007, Power Point, Excel) and standard office equipment.
Skilled in the use of proper grammar, punctuation, spelling, business correspondence, composition and format, including the ability to proofread thoroughly and accurately.
Communicate effectively orally and in writing with diverse population.
Must be detailed oriented and organized.
Ability to exercise discretion and ensure a high-level of confidentiality.
Ability to establish and maintain effective and harmonious work relations with students, faculty, staff, University officials and the general public.
Two years of college or business school and 1-3 years responsible legal secretarial experience; or an equivalent combination of 8 years relevant education and experience.
TO APPLY: Recruitment
Office of Human Resources
2244 10th Street NW, Suite 422
Washington, DC 20059