Staff Assistant (Job Announcement) Bowie State #job #hbcu #hbcujobs

Staff Assistant

Institution: Bowie State University
Location: Bowie, MD
Category:
  • Admin – Secretary and Administrative Assistants
  • Admin – Human Resources
Posted: 09/29/2014
Application Due: 10/10/2014
Type: Full Time
Salary: $50,000 to $55,000 USD Per Year
Responsibilities: Serves as the primary support for the Senior Director of Human Resources in completing projects, generating and analyzing internal PeopleSoft reports and external reports for the Office of Human Resources; exercises discretion and independent judgment in performing job duties; confidentially assists with employee relations matters that may have legal implications and other sensitive matters; provides administrative support in maintaining spreadsheets; oversees filing systems for the Office of Human Resources and otherwise functions as the Office Manager; makes travel arrangements as required for meetings; coordinates the Visa’s for new and continuing employees as appropriate with the University’s immigration attorney; completes reports through PeopleSoft that include the Department of Legislative Services, USM reports, Master List, Salary Book, PMP, ad hoc and miscellaneous reporting as requested; serves as primary reviewer for the Personnel Authorization Consolidation Site (PACS); serves as backup to the employment function which includes assisting with PeopleAdmin application tracking; functions as a Retirement Coordinator for the Maryland State Retirement System; attends Staff Council Meetings; coordinates staffing with the temporary agency; updates the departmental budget on a spreadsheet which includes making adjustments for supplies and advertising; coordinates the distribution of PMPs ensuring that supervisors establish yearly objectives, conducts mid-term reviews, and completes end of the review period PMPs.

 

Qualifications: Bachelor’s Degree required. Minimum three (3) years of administrative support experience required with budget and maintenance. Human Resources experience desirable. Comprehensive knowledge of and skill in the practical application of office practices, procedures, and equipment, business English, spelling, punctuation, grammar, and arithmetic; proficiency in use of Microsoft Office including Word, Excel and PowerPoint; knowledge of automated office equipment. Must have excellent customer service; ability to project a professional and positive image; to interact with students, public officials and staff at all levels in a courteous and efficient manner; to plan, organize, prioritize complicated and continuing assignments without instruction.

Application Information

Postal Address: Bowie State University
14000 Jericho Park Rd
Office of Human Resources
Bowie, MD 20715
Phone: 301-860-3450
Fax: 301-860-3453
Online App. Form: http://www.bowiestate.edu/adminfin/human-resources/open-positions/
Email Address: jobs@bowiestate.edu

Benefits Specialist (Job Announcement) Prairie View A&M #hbcu #jobs #hbcujobs

BENEFITS SPECIALIST, PRAIRIE VIEW A&M UNIVERSITY, PRAIRIE VIEW, TX

Classified
Job Summary/Basic Function This position is responsible for administering the University’s benefit programs to include insurance and retirement programs. Primary duties consist of, but are not limited to, adhering to federal, state laws and policies/procedures of the University in relation to “benefits” and “payroll”; e-verifying new employees; processing benefits for new employees; working and analyzing various benefits reports, such as the Benefits Error Report and other benefits-related reports; working and analyzing the Billing Error Report; maintaining benefits notifications; training on benefits changes during Annual Enrollment; processing benefit changes for employee and retirees during correction periods and as needed based on qualifying status changes; processing enrollment forms status changes and other benefits related forms on an ongoing basis; conducting the “benefits orientation” for all new employees; addressing questions and concerns from employees, graduate students and retirees; counseling employees on retirement eligibility and procedures; planning and organizing the University’s Annual Health and Wellness Fair.The successful candidate must have excellent time management and analytical skills; effective judgment, tact, diplomacy and discretion; excellent written and verbal communication skills; and excellent computer skills to include the use of the MS Office Suite. Must be willing and able to work some evenings and weekends.

The individual in this position is required to handle Protected Health Information (PHI) as defined by the Health Insurance Accountability and Portability Act (HIPAA) regulations. The individual is required to handle PHI in accordance with Texas A&M University System policy and is further required to complete HIPAA training immediately upon employment and annually thereafter.

Job Category: Staff
Minimum Salary or Hourly Rate: $41,328.00+ – Salary commensurate with education and experience
Preferred Education Requirements Bachelor’s degree in Business, preferably with a Human Resources focus
Preferred Experience Requirements: Five to seven years of directly related experience in the HR field, inclusive of at least three years in the area of benefits.
Minimum Experience, Knowledge, Skills & Abilities Three to five years experience in the HR field, inclusive of some experience in the area of benefits.
Minimum Education Requirements Bachelor’s degree
Required Certifications/Licensures A PHR/SPHR certification is preferred for this position
Special Instructions to Applicants All positions at Prairie View A&M University are classified Security Sensitive; therefore, requiring a background check.The following documents must be attached to your application in order to successfully apply for this position:

Resume
Recommendation Letter 1
Recommendation Letter 2
Recommendation Letter 3
Copy of official transcript(s)

If you should need assistance attaching these documents to your application please contact the Office of Human Resources on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu. To be considered, even if you are a current or former employee, or current or former student of PVAMU, all required documents must be attached at the time your online application is submitted.

All degrees must be from an accredited college or university.

If the educational transcript is from a foreign institution, a professional agency evaluation from the approved agency list is required to verify United States’ educational equivalence. Acceptable international evaluation services include:

Global Credential Evaluators (www.gcevaluators.com)
Span Tran Educational Services (www.spantran-edu.com)
SDR Educational Consultants (www.sdr.netfirms.com)
Educational Credential Evaluators (www.ece.org)
World Education Services (www.wes.org)
Josef Silny & Associates (www.jsilny.com)
International Education Research Foundation (www.ierf.org)

Job Close Date Open Until Filled

CLICK TO APPLY

Personnel Support Associate (Job Announcement) Winston-Salem State University #hbcu #jobs #hbcujobs

PERSONNEL SUPPORT ASSOCIATE, WINSTON-SALEM STATE UNIVERSITY, WINSTON-SALEM, NC

Salary: $29,357 to $39,461 USD Per Year

Brief Description of Duties: HR SPECIALIST (PERSONNEL SUPPORT ASSOCIATE)

THIS IS A SPA POSITION.

THIS POSITION IS AT THE CONTRIBUTING LEVEL.

The primary purpose of this position is to work with the public and campus community providing service with regards to the People Admin Application System, Banner and other personnel issues. The incumbent will serve as receptionist for the Personnel Office. This position coordinates and/or assist the Personnel Officers in the areas of Employment, Classification, Benefits and/or workers compensation. Incumbents will greet visitors and callers with questions and concerns regarding employee transactions. Receive and distribute mail. Process travel request, reserve automobiles, check request and requisitions. Responsible for inventory and ordering supplies as needed. Incumbent will administer the HR Support Ticketing system to ensure all inquiries and requests are satisfied and to support an enhanced level of customer service. Position will be responsible for conducting and facilitating customer service surveys and any statistical reports resulting from those outcomes. Position will provide direct administrative assistance to the Associate Vice Chancellor (AVC) and Director of Human Resources Management and HR/Payroll.

Competencies: THIS POSITION IS AT THE CONTRIBUTING LEVEL.

APPLIED KNOWLEDGE – HR PROGRAM AND ORGANIZATION:
Ability to interpret and apply standards personnel policies, procedures, and regulations to a variety of personnel transactions; to gather, compile, and evaluate employee information for the departments and university. The incumbent will utilize personnel systems to access information in response to various inquiries. Must have knowledge of office procedures, methods and practices. Must also possess significant knowledge of and ability to use correct grammar, vocabulary, spelling and office terminology to compose and/or proofread correspondence, reports and other materials. Possess knowledge of mathematics in a work environment. Must be able to learn and work independently with courtesy and tact in performing public contact duties, and able to work with highly confidential, sensitive materials.

CUSTOMER SERVICE:
Ability to exercise judgment in evaluating situations and making recommendations concerning employee transactions and problems; to establish and maintain effective working relationships with employees, administrative officials, and the general public; to express oneself clearly and concisely in oral and written form; to work independently and to make recommendations.

COMMUNICATION WRITTEN – VERBAL:
Express oneself clearly and concisely in oral and written form; to work independently and to make recommendations. Facilitate the public and current employees in creating a profile for the online application process. Greet visitors and callers with questions and concerns about applications and serve as receptionist for the Human Resources Office. Incumbent will screen calls and visitors for the department, and assist all permanent employees with address changes, direct deposit changes, tax forms, etc. Incumbent will resolve general problems associated with Human Resources and will refer non-standard problems to a higher level.

INFORMATION/RECORDS ADMINISTRATION:
Have the ability to input and verify information or data using Excel and Access databases, People Admin, Banner, the HR Support Ticketing system and vary personnel systems to process employee forms. Employee will use the multiline telephone, computer, fax, copier and Outlook. Receive, review, stamp and distribute departmental mail for the personnel staff and log into a secure campus database drive. Utilizing MS Mail Merge functionality, prepare envelopes and overnight mailing/packages by printing labels and delivering to the Post Office. Request service for Xerox copier repair, as needed. Make reservations for the HR conference room, as requested. Process and tracking travel request, reserve automobiles check request and requisitions. Will be responsible for keeping track of the HR AVC’s and the HR Director’s calendar on Outlook. Responsible for all adjunct faculty, temporary employees, students, non-students, student workers, graduate students and work study students’ intake paperwork.

PROGRAM ADMINISTRATION:This position coordinates and/or assist the Personnel Officers in the areas of Employment, Classification, Benefits and/or workers compensation. Incumbent will administer the HR Support Ticketing system to ensure all inquiries and requests are satisfied and to support an enhanced level of customer service. Position will be responsible for conducting and facilitating customer service surveys and any statistical reports resulting from those outcomes. Incumbent will research and verify written requests for employment verifications submitted by potential creditors and all public agencies, on behalf of the university. Process background checks on all potential employees.

Required Education/Experience/Skills (Minimum Qualifications): Graduation from a four year college or university; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Special Instructions: PLEASE NOTE: A criminal background check will be conducted on candidate finalist prior to the offer of employment.

“If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.”

Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position.

Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Application Information

Contact: Winston-Salem State University
Online App. Form: https://jobs.wssu.edu/applicants/Central?quickFind=53897&jtsrc=www.highered jobs.com&jtrfr=www.peopleadmin.com&adorig=PA
Application Due: 03/07/2013

EEO/Affirmative Action Officer

Equal Employment Opportunity/Affirmative Action Officer-JACKSON STATE UNIVERSITY

(Full-Time), Office of Human Resources; – SALARY – $55,000 – $72,000 per annum.

QUALIFICATIONS: Applicant must have a Master’s Degree in Human Resources Management, Business, Public Administration, or a related field from an accredited institution and ten (10) years of progressive experience addressing EEO and Affirmative Action issues, including investigating employee/applicant complaints of discrimination or workplace harassment, and experience writing and developing Affirmative Action Plans, or have a Juris Doctorate (JD) Degree from an accredited law school, a license to practice law in the State of Mississippi, and five (5) years of experience handling employee relations issues, including discrimination, workplace harassment (age, gender, sexual, race, etc…) and grievance hearings. Applicant must have knowledge of Affirmative Action Program planning and development techniques; Advanced knowledge and skills in employee complaint investigation techniques and procedures related to Title VII; Advanced knowledge of equal opportunity programs and related rules and regulations; Ability to establish and maintain effective working relationships with management, employees, and external partners; Ability to make sound, independent decisions and to execute such decisions effectively and timely; Conflict resolution skills; Excellent oral and written communication skills; Consultation skills; Ability to read and interpret Federal and state laws (MS); and IHL policies and procedures.

RESPONSIBILITIES: Receives and investigates inquiries and formal complaints of unlawful discrimination; Responds to complaints from enforcement agencies including but not limited to Department of Labor (DOL), Office of Federal Contract Compliance, Equal Employment Opportunity Commission, Wage and Hour Division, and Department of Justice (ADA); Assists Managers and Supervisors in identifying, resolving, and preventing equal employment opportunity/affirmative action problems; Investigates, compiles, and submits required AAP/EEO statistical reports; Monitors administration of the FMLA, and HIPPA compliance programs to prevent illegal discrimination and to ensure confidentially of private information; Maintain compliance with record keeping requirements; Develops, consults and advises management on the application of regulations and statues, including EEO and other statues, and on the revision of policies, forms, and documents, such as job descriptions, for compliance; Prepares briefs and conducts presentations at hearings, as needed; Assists in review of policies and practices relating to hiring, training, transfer and promotion of minorities, females, and disabled employees; Oversees the University’s Employee Grievance Procedures/Hearings; Performs other duties as required.

CLOSING DATE: OPEN UNTIL FILLED.