Enrollment Services Coordinator (Job Announcement) Southern University #job #hbcu #hbcujobs


Enrollment Services Coordinator



Registrar’s Office


Southern University Baton Rouge








Caronda Bean












10/6/2014 12:00 AM



The Enrollment Services Coordinator will process official name changes, update addresses, verify enrollment and degree status as requested by the student and authorized entities. He/she will keep counter stocked with appropriate documents, make copies when necessary; assist with the posting and evaluation of transcripts of transfer students. They will enter transfer data in the Colleague student record system; assist with registration; scan daily incoming records and assist with scanning archived records. They will provide resolutions for student issues related to the Records Office; assist students in locating appropriate personnel for resolution of issues involving other campus entities; communicate appropriate policies/regulations to faculty, staff, and administration when clarification is needed and perform other duties as assigned.


A Bachelor’s Degree is required with experience working in a higher education institution. Applicants must have keyboarding skills with ability to produce and maintain accurate records and professional quality material; demonstrated background in assuming responsibility, initiative, experience working under pressure in a fast-paced environment; demonstrated effective verbal and written communication skills; a record demonstrating good rapport with the public and a genuine desire to work with a diverse student population. He/she must be dependable, particularly regarding time schedules; must possess the ability to operate standard office machines and software packages; must be willing to work a flexible schedule (occasional evening and Saturday work is required); must possess the ability to follow procedures and quickly learn new ones, paying particular attention to detail.

To apply please submit the attached employment application, a resume’, transcript, and letter of application to:

Caronda Bean at Caronda_Bean@subr.edu

Criminal background check and reference verification is required.

Southern University and A&M College is an equal opportunity employer.


Unclassified App 2.doc

University Registrar (Job Announcement) Clark Atlanta University #hbcu #jobs #hbcujobs


The University Registrar is responsible for overseeing the academic records of the institution and monitoring academic policies, procedures, and the undergraduate and graduate curriculum. The Registrar directs all facets of the operations of the Office of the University Registrar including but not limited to student registration and records, class schedules, instructional space assignments, graduation clearance, and other related matters. The University Registrar also plans and develops strategies for the maintenance, operation, and upgrading of the academic information infrastructure. The University Registrar trains and supervises a team of professionals, who provide excellent service to all University stakeholders. (The complete job description can be found on the CAU web page at www.cau.edu; under the Employment link.)

Qualifications: A Bachelor’s degree in a related discipline is required (Master’s degree is preferred) as well as three or more years of experience as a Registrar or an Associate Registrar and a minimum of three years of supervisory experience. The successful candidate will also have high integrity with strong organizational and leadership skills; experience with academic enterprise resource planning and management systems (Ellucian Banner or Colleague preferred), including knowledge of web-based registration, grade entry, and degree audits (e.g., Ellucian DegreeWorks); experience with class scheduling software (e.g., Ad Astra at http://www.aais.com/) and document imaging systems; excellent analytical and quantitative skills, with the demonstrated ability to manage complex administrative databases, are essential; a thorough understanding of federal and college requirements regarding FERPA and other applicable laws and regulations; familiarity with VA-Once athttps://vaonce.vba.va.gov/ and GoArmyEd at https://www.goarmyed.com/; familiarity with Athletics Compliance Assistance Software (CAi); excellent verbal and written communication skills, including presentation skills; ability to listen, build relationships, develop consensus, influence and make appropriate recommendations and decisions with key stakeholders is essential; Spanish language proficiency and experience with international student populations; commitment to collaboration with faculty, staff, and University administrators; and a strategic perspective on student enrollment management.

Starting Date, Salary, and Rank: The position will be open until filled. The salary is competitive and will be commensurate with experience, qualifications, duties and responsibilities.

Application Deadline and Procedure: Screening of applications will begin immediately. To apply submit the following as one package: a cover letter detailing how your qualifications are compatible with the requirements of the position, a resume, transcripts from highest degree, and the names, addresses and phone numbers of three professional references via email or regular mail to:

Postal Address: Search Committee, University Registrar
Office of Human Resources
Clark Atlanta University
223 James P. Brawley Dr., SW
Atlanta, GA 30314
Email Address: jobs@cau.edu

Associate Registrar (Job Announcement) Huston-Tillotson University

Associate Registrar—HUSTON-TILLOTSON COLLEGE (Austin, Texas)


Under the supervision of the Registrar, the Associate Registrar assists the Registrar in the direction and coordination of all facets of the operations of the Registrar’s Office including student registration and records, class schedules, graduation clearance, and other related matters.  Plans and develops strategies for maintenance and upgrading of academic information infrastructure including academic records archives, on-line student database, and other electronic databases and information systems; Recommends and participates in the development and implementation of University policies and procedures regarding student registration, records, class schedules, residency requirements, and graduation requirements; Prepares Student Directory each semester; Performs miscellaneous job-related duties as assigned.


Bachelor’s degree with 2 to 5 years experience directly related to the duties and responsibilities specified; Ability to use independent judgment and to manage and impart information to a range of clientele; Knowledge of planning and scheduling techniques; Ability to maintain confidentiality of records and information; Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements; Strong interpersonal and communication skills; ability to work effectively with a wide range of constituencies in a diverse community; Knowledge of the rules, regulations, and laws regarding student records; Knowledge of customer service standards and procedures; Ability to evaluate and edit the content, structure, and format of a range of written material; Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures; Knowledge of database construction, management, and retrieval methods; Knowledge of student registration, academic, and residency requirements; Ability to provide technical advice and information to faculty in area of expertise; Ability to develop, plan, and implement short- and long-range goals; Ability to foster a cooperative work environment; Knowledge of records archiving and/or retrieval; Knowledge of rules and certification of student athlete eligibility; Knowledge of records retention and/or destruction policies and procedures; Ability to provide professional direction, guidance and counsel to publications editors.


Competitive salary range and comprehensive fringe benefits package.

Application Procedure:

Candidates should submit a letter of interest establishing qualifications for the position, a current resume, transcripts, and an HT application.  HT applications can be found at www.htu.edu.

This position is opened until filled.  Forward application packets to: humanresources@htu.edu or by mail to Human Resources, Huston-Tillotson University, 900 Chicon St., Austin, TX 78702-2795.

Student Records Assistant (Job Announcement) Kentucky State

Student Records Assistant–KENTUCKY STATE UNIVERSITY (Frankfort, Kentucky)

Performs data entry, maintains student records, verifies information, and handles routine requests for student records, transcripts, and related information. Provides routine advice and guidance to staff, students and members of the general public regarding the registration process. Resolves routine customer service problems.


  1. Processes requests for transcripts, student grade records, course descriptions, and other information in accordance with privacy laws and university policies.
  2. Processes transcripts; checks transcripts to verify accuracy; validates and distributes transcripts according to requests.
  3. Greets visitors in person or on the phone, providing customer service with advice and guidance regarding the registration process; may refer customers to appropriate department or university site.
  4. Responds to inquiries by telephone or letter regarding academic standing, transcript problems, and unclear or irregular transcript requests.
  5. Provides transcripts, enrollment verification, and degree certifications by mail, FAX, or telephone, according to prescribed procedures; advises students concerning their records.
  6. Maintains files in proper order and maintained according to established record retention requirements; pulls records for processing and refiles.
  7. Maintains logs of records release transactions initiated by other departments.
  8. Assists in accurate preparation of reports requested by various sources, including CPE.
  9. Serves as back-up for Veteran Affairs Specialist.
  10. Performs miscellaneous job-related duties as assigned.


High school diploma or GED; at least 1 year of experience that is directly related to the duties and responsibilities specified.


  • Ability to sort, check, count, and verify numbers.
  • Ability to complete routine paperwork.
  • Ability to follow routine verbal or written instructions.
  • Knowledge of the rules, regulations, and laws regarding student records.
  • Knowledge of customer service standards and procedures.
  • Records maintenance skills.
  • Ability to work effectively with diverse populations.
  • Ability to communicate with and provide routine assistance to customers.
  • Ability to maintain confidentiality of records and information.
  • Skill in the use of personal computers and related software applications.
  • Clerical, word processing, and/or office skills.
  • Skill in the use of operating basic office equipment.
  • Ability to evaluate student transcripts and/or records.


  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.